Position Title: Director of Finance and Administration
Reports To: Executive Director
Supervises: Office Manager
Employment Status: Full-Time
FLSA Status: Exempt
Date Posted: November 4, 2019

Spread the Word Nevada is excited to announce a new position opening. We are looking to hire a full-time Director of Finance and Administration to fill an immediate opening. This position is new to our growing organization and will report directly to our Executive Director.

All qualified candidates are encouraged to read through this entire posting before applying.

Spread the Word Nevada Overview
Spread the Word Nevada was formed in July 2001 by Co-Founders, Laurie Hartig and Lisa Habighorst.

Spread the Word Nevada is dedicated to advancing early childhood literacy by placing books into the homes of children within Nevada’s at-risk, low income communities. Through community collaboration, mentorship and family partnership programs, Spread the Word Nevada fosters reading and language development opportunities ultimately leading to brighter academic and economic futures for these children. We are dedicated to changing the lives of at-risk children, one book at a time.

Spread the Word Nevada has various programs that they support, coordinate and facilitate to advance childhood literacy. Programs include the Kids to Kids program, the Breakfast/Snack Time with Books program, the Books & Buddies program, the Books on Break program. Currently, the Organization’s programs are being implemented, supported and utilized throughout a continuously growing number of elementary schools throughout the Greater Las Vegas Valley and Washoe County, Nevada.

We are Deeply Committed to Equity & Diversity
Spread the Word Nevada strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for children when their Program Directors, Managers, Facilitators, Coordinators and Volunteers reflect a diversity of backgrounds. Our employees agree that the organization provides a welcoming environment given their background and identity.

Position Summary
The Director of Finance and Administration position exists to provide financial direction and accountability for the organization as well as perform administrative duties such as Human Resources, as required.

Essential Functions and Responsibilities
Accounting

  • Maintaining responsibility for all financial management, including monthly financial compiled statements, accounts receivable, accounts payable, payroll, general ledger, bank reconciliation, and tax payments
  • Responsible for completing all monthly closing functions
  • Performing fiscally responsible budget preparations and pro-forma financial statements; monitoring expenditures
  • Developing strategic financial plans and objectives for the business
  • Maintaining constant communication, overseeing, and evaluating third party vendors related to the financial functions of the business
  • Ensuring all financial reporting is accurate and complying with established accounting procedures and policies
  • Oversee Bookkeeper’s reporting of fixed assets, which includes maintaining the fixed asset system
  • Responsible for cash management activities, including monitoring cash flow on a continual basis, preparing bank reconciliations, auditing cash receipts, and auditing accounts receivable
  • Oversee and audit Bookkeeper’s preparations of the operational financial and management reports on a monthly, quarterly, and annual basis
  • Preparing statistical reports and management indicator reports on a daily, weekly, monthly, quarterly, and annual basis.
  • Preparing current and comparative analysis reports and statements reflecting variations in costs and revenues.
  • Establishing and maintaining a positive working relationship with clients, agencies, and coworkers to promote a quality service image
  • Assisting with other special Accounting/Financial projects from time to time
  • Researching and resolving financial-related questions, concerns, and problems for clients in a friendly and timely manner
  • Oversee 401(k) account for fiduciary compliance, including but not limited to participation compliance and annual Form 5500 completion
  • Manage investment CD’s and ensure current rates are highest available in current market. Evaluate rates on a renewal basis.
  • Payroll
    • Review semi-monthly payroll before and after processing to ensure accuracy and provide backup and PTO support to the Office Manager
    • Direct the relationship with the 3rd party payroll processor and act as primary contact
    • Prepare and process semi-monthly payroll and prepare related journal entries
    • Oversee the organizations online timekeeping software for employees
    • Support employees in payroll inquiries
    • Oversee the processing and tracking of all PTO requests
  • Annual Budget
    • Development annual budget for organization
    • Prepare and implement annual budgetary process
    • Support staff with budgetary information, analysis and accountability
    • Ensure accuracy of budget data that is entered into the accounting system annually
    • Complete other financial or budgetary projects as requested
    • Print and disseminate the monthly financial statements, update dashboard and support staff in evaluation
    • Other duties may be assigned at the discretion of the Executive Director that are related to the fundamental aspects of the Director of Finance and Administration or related positions.

Human Resources and General Administration

  • Oversees all HR functions with the guidance of the Executive Director and the organizations’ third party HR Consultant. These functions include but are not limited to the following tasks:
    • All aspects of the recruiting process, including placing ads, interviewing, assisting other Executive Team members with interviewing for panel interviews, pre-employment screening, hiring, onboarding, orientation and training when necessary. The onboarding would also include coordinating with IT to set up new employees.
    • Responsible for annual reviews of the organization’s policies, procedures and practices on personnel matters and makes recommendations to Executive Director for improvement
    • Consults with legal counsel and HR consultant as appropriate, or as directed by the Executive Director, on personnel matters
    • Recommends, evaluates and participates in staff development for the organization; Conduct annual evaluations for direct reports
    • Assist Executive Team with coaching and counseling employees; addressing employee complaints and resolving problems as needed
    • Communicates changes in the organization’s personnel policies and procedures and ensures that proper compliance is followed
    • Maintains all human resource information, files and forms, including paper files or electronic files on the network, in a well-organized and up-to-date manner
  • Supervises Office Manager as well as the Bookkeeper and HR Consultant, who are outsourced and contracted vendors
  • Assists Executive Director in the annual review, preparation and administration of the organization’s wage and salary program
  • Participates on committees and special projects and seeks additional responsibilities as required
  • Represent the Finance and Administration department at executive staff meetings
  • Relay information from these meetings to appropriate parties within the Finance and Administration department when appropriate
  • Other duties may be assigned at the discretion of the Executive Director that are related to the fundamental aspects of the Director of Finance and Administration or related positions.

Education and/or Experience Requirements

  • Bachelor’s degree required in business administration or 3-5 years of related experience in finance and administration management
  • Two to three years of Human Resource management experience preferred
  • Knowledge of Federal and State wage and hour regulations and employment laws

General Requirements

  • Ability to analyze and interpret government regulations
  • Knowledge of cost principles, budgetary and reporting requirements, and auditing standards
  • Knowledge of generally accepted accounting principles (GAAP) and accounting and auditing practices
  • Excellent problem solving, and written and verbal communication skills, with a high degree of accuracy
  • Ability to work independently with minimal supervision
  • Strong business acumen required
  • Ability to remain customer-focused
  • Must be proficient in Microsoft Windows software including Outlook, Word, Excel, and PowerPoint
  • Must possess proficient ability to communicate in English in oral and written format
  • Must be a strong collaborator and team player
  • Strong analytical computer based skills
  • Effective communicator
  • Excellent organization and project management skills
  • Ability to apply independent discretion and judgment

Certificates, Licenses, Registrations

  • Valid Nevada State Drivers’ License, proof of current automobile insurance and automobile registration

Personal Characteristics
Below are some of the qualities a Director of Finance and Administration will exhibit:

  • Passion for the mission
  • Creative and innovative
  • Ethical behavior
  • Strong written and oral communication skills
  • Donor-centered with a focus on building long-term relationships
  • Commitment to fostering teamwork
  • Leading by example, through thoughtful planning and decision making
  • Strong organizational skills
  • Problem solving capabilities

Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand frequently; walk frequently; sit; use hands and fingers to point, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: While performing the duties of this job, the employee is periodically exposed to excessive heat, wet and/or humid outside conditions. Due to working in the office, warehouse and/or school setting, the noise level in the environment is moderate to high.

Benefits

  • PTO Plan
  • Medical Plan available after sixty days of employment
  • Paid holidays – 9 days per calendar year
  • 401K plan available after six full months of employment

To apply:

  • Please send resume, cover letter and salary requirements to: info@spreadthewordnevada.org
  • A background check will be conducted on the candidate(s) selected for hire.

Posting Close Date: Open until filled

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.